Risks and Work Permits Management System
Maintenance activities in any facility can involve high-risk tasks — from cleaning the façade of a tall building or servicing a transformer, to working in hot environments, cleaning sewage treatment plants, or handling other hazardous operations. Yet, many organizations still rely on fragmented, manual processes for risk assessments and work permit management. Challenges such as slow permit issuance, lack of visibility into ongoing work, and inconsistent risk assessments hinder effective decision-making and increase the likelihood of safety incidents and regulatory non-compliance.
eFACiLiTY® Risks and Work Permits Management System automates the entire workflow for issuing work permits, tracking compliance, and managing risk assessments. It provides a robust framework for ensuring workplace safety and regulatory compliance in any facility where hazardous work is performed.
The module streamlines the process from risk identification to mitigation, storing all risk-related data such as risk types, mitigation plans, and risk matrices. It automates work permit approvals, generates risk mitigation tasks, and offers real-time tracking of permits and associated risks. Highly configurable to align with an organization’s safety policies, approval hierarchies, and operational workflows, this comprehensive system helps prevent workplace accidents, delays, and compliance breaches while ensuring all high-risk activities are managed safely and efficiently.
Key Benefits
eFACiLiTY® Risks and Work Permits Management System enhances workplace safety, accelerates permit processes, and ensures compliance through a systematic approach to risk management
Streamlined Permit Issuance
Automates work permit issuance, from application to approval, reducing administrative workload, eliminating paperwork, and accelerating the overall process.
Comprehensive Risk Assessment
Facilitates thorough risk assessments for work activities, identifying hazards, assessing risks, and implementing appropriate controls to ensure worker safety and minimize operational disruptions.
Enhanced Visibility and Control
Provides real-time visibility into work permits, associated risks, and compliance status through centralized dashboards and reports. This enables proactive management of work activities, with insights into permit status, pending approvals, and risk trends.
Regulatory Compliance
Ensures adherence to regulatory requirements and industry standards for work permits and risk management, minimizing the risk of non-compliance, fines, and legal liabilities.
Efficient Communication Channels
Enables seamless communication between permit issuers, approvers, and workers through integrated messaging, notifications, and alerts. This facilitates prompt safety concerns resolution, clarifies permit requirements, and coordinates work activities effectively.
Types of Work Permits
eFACiLiTY® Risks and Work Permits Management System generates permit-to-work (PTW) for various types of tasks/work that aids in minimizing and mitigating the hazard risks to provide a safe working environment for all personnel involved or present at the site.
Work at Height/Rooftop Permit
Excavation Work Permit
Electrical Work Permit
Wet Work Permit
Confined Space Entry Work Permit
Work Near Busy Road Permit
Construction /Demolition Work Permit
Permit for Lifting Operation
Hot Work Permit
Permit to Work with Flammables
Permit to Work with Pressure Systems
Cold Work Permit
eFACiLiTY® Risks and Work Permits Management System can be configured to generate any type of work permit to suit your business needs.
Risks and Work Permits Management System – Key Features
Configurable hazard categories & sub-categories
Configurable risk types and categories with a user-definable risk matrix
Maintain inventory of locations/jobs that require work permits
Management & classifications for risk assessments
Definable workflows to conduct risk assessments
Record risk mitigation control/activities/procedure
Add reviewers and approvers for complex risk assessments
Configure multi-stage review & approval process for risk assessments
Approvals based on job hazard & risk assessment
Configurable multi-tier work permit approvals
Configurable permit types
Request/raise/validate & issue work permits
Upload certificates & risk assessments
Auto-create work permits with before work while working & after-work activities & sign-offs
Configurable risk management plans
Work permit closures with approvals
Tracker reports to perform audits on completed work orders & risks
eFACiLiTY® Smart Work Permits App
Real-time work permit tracking Request, issue, reject, track, and monitor work permits on the move
View created risk assessments
Review and approve work permit requests
Upload documents/images
Notifications/reminders on permit approvals
Tight Integration with eFACiLiTY® EAM/CMMS Modules for efficient risk management & work permit processing
See how leading enterprises manage facilities with eFACiLiTY®
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